5.7 SUMMARY

5.7.1 PRE-TOURNAMENT SUMMARY.
Ø Announcement.
Ø Formation of committees.
Ø Receiving entry forms.
Ø Ground preparations.
Ø Selection of judges etc.
Ø Fixing of tournament and programmer schedule.
Ø Lodging and boarding arrangements.
Ø Budget.

5.7.2 POST TOURNAMENT SUMMARY
Ø Inaugural and felicitation programme.
Ø Effective publicity of the event.
Ø Submission of record and account.
Ø Record book to be kept safely for further reference.

5.8 PROFILE OF A TOURNAMENT SUMMARY
Following sequence is generally followed for any tournament.

5.8.1 ARRIVAL OF THE CHIEF GUEST
Normally an eminent and recognized personality inaugurates the tournament. His arrival is made with great fanfare.

5.8.2 INTRODUCTION OF CHIEF GUEST
The master of ceremonies introduces the chief guest and also introduces the committee members to the audience.

5.8.3 MARCH PAST OF THE TEAMS
All the participating teams stage a march past and pay respect to the chief guest and other dignitaries present on the dais.

5.8.4 REQUEST FOR INAUGURATION
The secretary of the organizing committee requests the chief guest to formally declare the tournament open.

5.8.5 COMMENCEMENT OF TOURNAMENT
The chief guest formally declares the tournament open and the games commence.

5.8.6 HOISTING OF FLAGS: -At the precise moment that the tournament is declared open by the chief guest, flags of all the participating teams/ countries are hosted with their national anthem played in the background.

5.8.7 LIGHTINING OF TORCH: -The torchbearers bring in the torch to the stadium and lights the main torch kept especially for the occasion. This torch is a symbol of continuity of the game and should be burning till the end of the tournament. All the teams should maintain all the spectators witness proper decorum and this event with utmost solemnity and grandeur.

5.8.8 PLAYERS OATH TAKING CEREMONY: -The captain of the host team or the captain of the previous years winning team reads out the oath, which is repeated by captains. Thereafter all the captains join their respective team and march out of the stadium.

5.8.9 THE OATH
“WE SOLEMNLY RESOLVE TO PARTICIPATE IN THIS TOURNAMENT WITH SINCERITY, AND TRUE SPORTSMANSHIP SPIRIT. WE FURTHER RESOLVE TO OBEY ALL THE DECISION OF THE UMPIRES AND ACT IN A WAY, WHICH WILL MAKE OUR SCHOOL/COLLEGE/UNIVERSITY/DISTRICT/STATE/NATION PROUD. AND SPREAD GOODWILL FOR THE GAMES”.

5.8.10 CONCLUDING CEREMONY: -The itinerary generally followed is similar to that of the opening ceremony. Following sequence is followed.
Ø March past of all the teams; this is led by the winning team.
Ø The Chief Guest Arrives To receives the salutations.
Ø All the teams assemble at the center of the stadium after the march.
Ø Introduction of the chief guest and his speech.
Ø Prize distribution.
Ø Announcement by the chief guest for conclusion of the games.
Ø To put off the flame and lower the flags with due respect.
Ø Flag to be handed over to the organizing committee chairman.
Ø The chairman to hand over the flag to the next year’s host.
Ø National anthem.

5.9 OTHER PREPARATIONS

5.9.1 EQUIPMENT: -All the equipment needed should be kept ready in advance, with a couple of spare items according to the exact size, shape etc.
1. SCORE CARD: - Separate score cards should be kept for each game. Care should be taken to use good quality cards, which will last a long time.
2. PLAYERS UNIFORM: -The participating teams should be informed in advance about their dress in detail.
3. UMPIRES: -They should be thoroughly acquainted with all the rules and regulations of the game. They should refer to the guidelines published by the organizing committee.

5.9.2 BROCHURE / SOUVENIER: -This is, in a way, a good source to raise some finance by way of advertisement. Proper care should be taken to include the correct information about the entire proceedings of the tournaments so that the participating teams have a clear idea. This will help in the smooth running of the entire event.

GUIDELINES FOR SOUVENIER

1. COVER: - This includes the name of the organizing team, venue, date, time etc.
2. ORGANIZATION: - Contact address of the entire committee members, their phone numbers etc.
3. GAMES ORGANIZATION: - This should include the names of the umpires, arbitrators etc. for all the games.
4. OATH TO BE TAKEN BY THE PLAYERS: - This should be printed in the brochure.
5. DETAILS OF INAUGURATION: - All the details such as, the name of the chief guest, and the entire functions schedule should be given.
6. PROGRAMME DETILS: - Entire day-to-day schedule of the tournament as to details of which team is going to play and the venue for that game (if there are more than one stadium) and exact time of commencement of game should be given.
7. CONCLUDING CEREMONY: - The entire programme of the ceremony till the final national anthem is to be given in detail.
8. PAST RECORD: - All scores of previous matches should be given with special emphasis on individual records and team records with team name, year and place to be mentioned.
9. TROPHIES/CERTIFICATES/CUPS: - Detail of the persons, organizations etc. should be mentioned on the trophies to the winners.
10. CHECK LIST FOR BROCHURE/SOUVENIER: - Good cover, general organization, details of games and its administration, oath to be taken by the players, inaugural function details, schedule of tournament, details of concluding ceremony, prize distribution and trophies to be awarded.
11. COMPETITION AND TOURNAMENTS: - These two words are often misused. Normally “Competition” is used for an individual contest whereas “Tournament” is used for a Team Events.

6 SCORE SHEET: (on next page)

7 CONCLUSION
It is certainly not an easy task to introduce a new game in to the main-Flow of the sports world. What encourage us to continue with our efforts to introduce, popularize, develop, refine and organize the new game of ROLL BALL is the thrill and the joy, and the involvement and the fierce competitive spirit that we saw on the faces of the children who played the matches.

Our dedication will always be to remember that:

IF THE GAME CONTRIBUTES
TO THE OVERALL DEVELOPMENT
AND TO THE FUTURE
OF THE PLAYERS,
THEN THE PLAYERS WILL CONTRIBUTE
TO THE OVERALL DEVELOPMENT
AND TO THE FUTURE
OF THE GAME.